Village Of Gilberts
VILLAGE OF GILBERTS
VILLAGE BOARD WORK SESSION
March 27, 2007
7:30 p.m.
CALLED TO ORDER:
Village President Wajda called the meeting to order at 7:30 p.m.
ROLL CALL:
Members present: Trustees Boytor, Lindoerfer, Mierisch, Mueller, Zambetti and Trustee
Mengarelli. Absent: President Wajda. Others present: Village Administrator Ray Keller, Finance
Director Marlene Blocker, Police Chief Mike Joswick and Village Clerk Darlene Mueller.
(Members of the public see attached list).
(In President Wajda’s absence, Trustee Zambetti was appointed President Pro Tem at the last
Board Meeting on March 20, 2007.)
A motion was made by Trustee Mueller and seconded by Trustee Mengarelli to table
Agenda item #1 to Agenda item #3. Roll call: Vote: 6-ayes (Trustees Boytor, Lindoerfer,
Mierisch, Mueller, Zambetti and Mengarelli), 0-nays, 0-abstained. Motion carried
RESPONSE FROM NEUMANN HOMES ON HELICAL PIERS
Trustee Mengarelli recused himself from the Board due to financial interest with Neumann
Homes and sat with the audience.
Mr. Doug Nataluk, Neumann Homes, responded to Neumann’s letter to the Board dated March
21, 2007. The intent of their letter was to clarify as well as resolve any outstanding issues that
the Village Board or Staff may have with the helical pier system. Additional information was
provided on “Helical Pile Quality Assurance”, Helical Pile Installation” and Helical Torque
Anchors Specifications”. Mr. Nataluk addressed No. 3 in his memo relative to the piers being
grouted. Mr. Nataluk informed the Board that after a conversation with Village Engineer Brian
Bromley that helical piers were used in residential as well as in commercial when he was
advised had reversed his position on grouting the piers and that the Board will be receiving a
memo from Baxter and Woodman. Mr. Pat Donlea, United Structural, representing Neumann
Homes went into details on the specifications. Trustee Mueller suggested that the Board receive
the Village engineer’s comments relative to grouting before the Board can change their position.
Mr. Donlea addressed Deputy Building Commissioner Swedberg’s concern on the soils that do
not have the density or capacity required for bearing, which, in turn, not make an acceptable
earth ground path for electrode and the best method would be the connection points welded.
Discussion followed using a clamp as long as it did not deteriorate in the concrete. Trustee
Boytor, with the concurrence of the Board, recommended that an aluminum clamp be used. Mr.
Donlea further discussed technical specifications relative to helical piers.
Mr. Nataluk also agreed that Neumann Homes would provide in writing full disclosure of the
helical pier system to the homeowner and the Homeowners Association.
Mr. Nataluk mentioned either Baxter and Woodman or B & F Services will be doing the
inspections and that Neumann Homes has offered a ten (10) year structural warrantee on their
homes and the helical piers are warranted for fifteen (15) years.
VILLAGE BOARD WORK SESSION
MARCH 27, 2007
PAGE 2
J.S. RIEMER AGREEMENT FOR ROUTE 72 AND TYRRELL ROAD
Administrator Keller explained due to outstanding issues relative to Route 72 and Tyrrell Road,
the Village and Mr. Riemer have been working toward an agreement on the dedication of rights-
of-way and easements to the Village, Kane County and IDOT for said intersections. Other
issues consist of code violations which have been addressed with Mr. Riemer. Discussion
followed on asphalt grindings which Mr. Riemer has stated were to be used for future roads.
Discussion followed on screening of equipment on Riemer property. Administrator Keller is
aware of this matter.
FISCAL YEAR 2007 – 2008 BUDGET
Administrator Keller using a projector, presented the second revised draft budget which outlined
the Board’s request of each department absorbing their own expenses. Capital and restricted
funds were not part of the General Fund. The Board went through revenue portion of the budget
and discussed shortages in sales tax revenue due to a major sales tax revenue generator’s
sales reflecting a lower figure than last year. Also in questions were building fees for 2007-
2008. Questions and answers followed on the various line items on departments.
Lengthy discussion followed on the deficit in the Water Fund and what is causing it. Using the
flow chart created by Trustee Boytor, calibration of meters, and information from Illinois
American Water, discussions with Baxter and Woodman, the problem still could not be defined.
After further discussion, it was the consensus of the Board that Administrator Keller meet with
Staff to discuss this matter using Trustee Boytor’s flow chart and all other related documents.
Administrator Keller would then bring his findings to the Board at the next work session meeting.
Trustee Lindoerfer left the meeting at 8:38 p.m.
Administrator Keller reviewed the Capital Projects list with the Board and discussion followed on
purchasing versus renting certain equipment. After a discussion, it was the consensus of the
Board to forward their priority list to Administrator Keller.
OTHER VILLAGE BUSINESS
Trustee Mengarelli reported at the B/Z/P/D Committee meeting, it was the consensus of the
Committee that a Resolution be adopted to deny Mad Outdoor Sign’s requested variance. This
decision was made from a memo from Attorney McDonald outlining her findings and case law.
Trustee Mengarelli reported at the B/Z/P/D Committee meeting, that a zoning ordinance be
created to regulate “Charity receptacles” that are installed without Village permission.
A discussion followed on the logo and having a logo that related to the Village’s history. Any
suggestions should be forwarded to Administrator Keller.
Trustee Mierisch informed the Board that CERT is continuing to move along and a flyer will be
posted by the fence entrance at the Easter Egg Hunt to obtain more interest from residents.
They have approximately four or five residents who are interested in the CERT’s program.
Administrator Keller informed the Board that he had a productive meeting with Neumann Homes
and there was a water issue at the new school which should not affect anyone.
VILLAGE BOARD WORK SESSION
MARCH 27, 2007
PAGE 3
A motion was made by Trustee Mueller and seconded by Trustee Mengarelli that a
portion of the meeting be closed to the public, effective immediately with business to
follow and as permitted by 5 ILCS 120/2 (c) (2) to discuss Collective Bargaining. Roll call:
Vote: 5-ayes (Trustees Boytor, Mierisch, Mueller, Zambetti and Mengarelli) 0-nays, 0-abstained,
0-absent. Motion carried. The Board recessed and went into Executive Session at 9:40 p.m.
and returned to the public meeting at 9:47 p.m.
A motion was made by Trustee Mengarelli and seconded by Trustee Mueller to
reconvene to the public meeting. Roll call: Vote 5-ayes (Trustees, Mierisch, Lindoerfer,
Mueller, Zambetti and Mengarelli), 0-nays, 0-abstained, 0-absent. Motion carried.
President Pro Tem Zambetti asked for a roll call from Clerk Mueller. Clerk Mueller called the
roll with every Board member present at the public meeting except Trustee Lindoerfer.
After a brief conversation, the Board instructed Administrator Keller to adjust the salary as
discussed.
ADJOURNMENT:
There being no further business, a motion was made by Trustee Mierisch and seconded by
Trustee Zambetti to adjourn the Work Session meeting. Roll call: Vote: 5-ayes (Trustees
Lindoerfer, Mierisch, Mueller, Zambetti and Mengarelli), 0-nays, 0-abstained. Motion carried.
Adjournment time: 9:48 p.m.
Respectfully submitted,
________________________
Darlene Mueller, Village Clerk
3/28/07
