Ojjdp Fy 09 Recovery Act Local Youth Mentoring Initiative
OMB No. 1121-0323
U.S. Department of Justice
Office of Justice Programs
Office of Juvenile Justice and Delinquency Prevention
The U.S. Department of Justice, Office of Justice Programs, Office of Juvenile Justice and
Delinquency Prevention is pleased to announce that it is seeking applications for funding under
the OJJDP FY 09 Recovery Act Local Youth Mentoring Initiative.
On February 17, 2009, President Obama signed into law the landmark American Recovery and
Reinvestment Act of 2009 (the “Recovery Act”). As one of its many elements, the Recovery Act
provides the U.S. Department of Justice (DOJ) with funding for grants to assist state, local, and
tribal law enforcement (including support for hiring), to combat violence against women, to fight
internet crimes against children, to improve the functioning of the criminal justice system, to
assist victims of crime, and to support youth mentoring. DOJ is committed to working with our
national, state, local and tribal partnerships to ensure this funding invests in the American
workforce.
Specifically, under this solicitation, the Office of Juvenile Justice and Delinquency Prevention
will make awards to support local organizations that develop, implement, or expand local
mentoring programs leading to measurable, positive outcomes for at-risk youth. This program
furthers the Department’s mission by enhancing the capacity of local mentoring programs to
develop and implement mentoring strategies to reduce juvenile delinquency and prevent
violence.
OJJDP FY 09 Recovery Act Local Youth
Mentoring Initiative
Eligibility
(See “Eligibility,” page 6)
Deadline
Registration with the OJP Grants Management System (GMS) is required prior to
application submission. Applicants must obtain a DUNS number from Dun and
Bradstreet prior to application submission. Applicants must register with the Central
Contractor Registration (CCR) database.
(See “Deadline: Registration,” page 5)
All applications are due by 8:00 p.m. Eastern Time on April 20, 2009.
(See “Deadline: Application”, page 5)
Important Note to Prospective Applicants
This solicitation is issued pursuant to the American Recovery and
Reinvestment Act of 2009 (Public Law 111-5), which was signed into
law by President Obama on February 17, 2009. As of the date this
solicitation is issued, government-wide guidance is still forthcoming
on various aspects of the Act.
Applicants are strongly advised to check the appropriate website and
the www.ojp.usdoj.gov/recovery/solicitationrequirements.htm
periodically (including before submitting an application) for updates
to this solicitation and its associated requirements. Additional
information may become available that could affect project proposal
narratives, timelines, budget requests, certifications, and other
matters related to applications.
Award recipients will be required to follow any applicable provisions
of government-wide guidance that may be issued pursuant to the
Recovery Act.
Contact Information
For assistance with the programmatic requirements of this solicitation, contact Gwendolyn
Williams, Program Manager at (202) 616-1611, or Gwendolyn.Williams@usdoj.gov or Kerri
Strug, Program Manager, at (202) 305-0702 or Kerri.Strug@usdoj.gov.
This application must be submitted through OJP’s Grants Management System (GMS). For
technical assistance with submitting the application, call the GMS Support Hotline at 1-888-549
9901, option 3.
Note: The hours of operation for the GMS Support Hotline are Monday-Friday from 7:00 a.m. to
9:00 p.m., Eastern Time.
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CONTENTS
Overview ……………….…………………………………………………………….…………...………4
Deadline: Registration …………………………………………………………….…………..………...5
Deadline: Application ……………………………………………………………………………………5
Eligibility …………………………………………………………………………….……………….……5
Program-Specific Information……………………………………………………………………….…..7
Accountability and Transparency Under the Recovery Act.……………….………..………...…….9
Performance Measures………………………………………………………….……………………..12
How to Apply……………………………………………………………………….……………………15
What An Application Must Include ……………………………………………………………………16
Selection Criteria………………………………………………………………………….…………….21
Review Process………………………………………………………..………………...……………...21
Additional Requirements …………………………………………….……………………………….22
Appendix: Template(s) for Required Certification(s) ……………………………….………………24
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Recovery Act Local Youth Mentoring
Program
(CFDA # 16.808)
Overview
This grant program is authorized by the American Recovery and Reinvestment Act of 2009
(Public Law 111-5) (the “Recovery Act”).
The stated purposes of the Recovery Act are: to preserve and create jobs and promote
economic recovery; to assist those most impacted by the recession; to provide investments
needed to increase economic efficiency by spurring technological advances in science and
health; to invest in transportation, environmental protection, and other infrastructure that will
provide long-term economic benefits; and to stabilize State and local government budgets, in
order to minimize and avoid reductions in essential services and counterproductive State and
local tax increases.
The Recovery Act places great emphasis on accountability and transparency in the use of
taxpayer dollars. Among other things, it creates a new Recovery Accountability and
Transparency Board and a new website – Recovery.gov – to provide information to the public,
including access to detailed information on grants and contracts made with Recovery Act funds.
The Office of Juvenile Justice and Delinquency Prevention (OJJDP) provides national
leadership, coordination, and resources to prevent and respond to juvenile delinquency and
juvenile victimization. OJJDP supports states and communities in their efforts to develop and
implement effective and coordinated prevention and intervention programs and to improve the
juvenile and criminal justice systems so that they protect public safety, hold offenders
accountable, and provide treatment and rehabilitative services tailored to the needs of juveniles
and their families.
In an effort to reduce juvenile delinquency, violence, gang participation, school failure, and drop
out rates, OJJDP is issuing this solicitation to support local organizations that develop,
implement, or expand local mentoring programs leading to measurable, positive outcomes for
at-risk youth. A 2000 national evaluation of OJJDP’s mentoring program found significant
reductions in risks involving aggressive behavior and delinquency, peer relationships, and
mental health. Lessons learned from this evaluation have increased our understanding of
factors that are crucial to effective mentoring and of promising models and effective approaches
to community collaboration.
Note: Absent explicit statutory authorization or written delegation of authority to the contrary, all
final grant award decisions will be made by the OJP Assistant Attorney General (AAG), who
may also give consideration to factors including, but not limited to, underserved populations,
strategic priorities, past performance, and available funding when making awards.
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Deadline: Registration
Registering with OJP’s Grants Management System (GMS)
Applications must be submitted through OJP’s online Grants Management System (GMS). To
access the system, go to https://grants.ojp.usdoj.gov. Applicants should begin the process
immediately to meet the GMS registration deadline, especially if this is the first time they have
used the system. Each application requires a separate GMS registration. The registration
process for organizations includes: (1) obtaining a Data Universal Numbering System (DUNS)
number; (2) registering your organization with the Central Contractor Registration (CCR)
database; and (3) registering with GMS prior to applying.
The deadline to register is 8:00 p.m. Eastern Time on April 20, 2009.
A DUNS number is required. All applicants under this solicitation must include a DUNS (Data
Universal Numbering System) number in their application. Applications without a DUNS
number are incomplete.
A DUNS number is a unique nine-digit sequence recognized as the universal standard for
identifying and tracking entities receiving Federal funds. The identifier is used for tracking
purposes and to validate address and point of contact information for federal assistance
applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant
life cycle. Obtaining a DUNS number is a free, simple, one-time activity. Obtain one by calling
1-866-705-5711 or by applying online at http://www.dnb.com/us/. Individuals are exempt from
this requirement.
Central Contractor Registration (CCR) is required. In addition to the DUNS number
requirement, OJP [OVW] requires that all applicants (other than individuals) for Federal financial
assistance maintain current registrations in the Central Contractor Registration (CCR) database.
The CCR database is the repository for standard information about Federal financial assistance
applicants, recipients, and subrecipients. Organizations that have previously submitted
applications via Grants.gov are already registered with CCR, as it is a requirement for
Grants.gov registration. Please note, however, that applicants must update or renew their CCR
at least once per year to maintain an active status. Information about registration procedures
can be accessed at www.ccr.gov.
Deadline: Application
The due date for applying for funding under this announcement is 8:00 p.m. Eastern Time on
April 20, 2009.
Eligibility
OJJDP invites applications from public agencies (including state agencies, units of local
government, public universities and colleges, and federally-recognized Indian tribal
governments) and private organizations (including faith-based and community organizations).
Joint applications from two or more eligible applicants are welcome; however, one applicant
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must be clearly indicated as the primary applicant (for correspondence, award, and
management purposes) and the others indicated as co-applicants.
OJJDP will accept only applications that demonstrate that the applicant has entered into a
partnership with one or more public or private entities to form a “community partnership.”
Eligible community partnerships must include at a minimum: one or more private organizations:
such as nonprofits, for-profits, community and faith-based organizations. Applications that do
not demonstrate that they have met the minimum eligibility to be considered a “community
partnership” will be deemed ineligible for funding.
Additional Requirements Related to the Recovery Act (Including Certification
Requirements):
Reporting on the Use of Funds. To be eligible to receive funds under this solicitation,
applicants must certify that they will satisfy the reporting requirements of section 1512(c) of the
Recovery Act, which requires detailed reporting (including reporting on subawards) not later
than ten calendar days after the end of each calendar quarter. Detailed information on
section 1512(c) appears below, under “Accountability and Transparency Under the Recovery
Act.” A template for the certification is included in the appendix. Applicants may expect that a
standard form and/or standard reporting mechanism will be made available at a future date.
Consistent with section 1511, all applicants under this solicitation must complete a “General
Certification as to Requirements for Receipt of Funds for Infrastructure Investments,” a template
for which is included in the appendix. Recipients that are awarded funds for one or more
infrastructure investment projects must also submit and post a certification that satisfies section
1511 for each such specific project prior to obligating, expending, or drawing down funds for
such a project. Applicants or recipients who intend to prepare a section 1511 certification
should consult the OJP Recovery Act Additional Requirements webpage at
www.ojp.usdoj.gov/recovery/solicitationrequirements.htm . If a standard form becomes
available, OJP will include a notice in the appropriate section of the webpage.
Faith-Based And Other Community Organizations: Consistent with Executive Order 13279,
dated December 12, 2002, and 28 C.F.R. Part 38, faith-based and other community
organizations that statutorily qualify as eligible applicants under DOJ programs are invited and
encouraged to apply for assistance awards to fund eligible grant activities. Faith-based and
other community organizations will be considered for awards on the same basis as other eligible
applicants and, if they receive assistance awards, will be treated on an equal basis with all other
grantees in the administration of such awards. No eligible applicant or grantee will be
discriminated for or against on the basis of its religious character or affiliation, religious name, or
the religious composition of its board of directors or persons working in the organization.
Faith-based organizations receiving DOJ assistance awards retain their independence and do
not lose or have to modify their religious identity (e.g., remove religious symbols) to receive
assistance awards. DOJ grant funds, however, may not be used to fund any inherently religious
activity, such as prayer or worship. Inherently religious activity is permissible, although it cannot
occur during an activity funded with DOJ grant funds; rather, such religious activity must be
separate in time or place from the DOJ-funded program. Further, participation in such activity
by individuals receiving services must be voluntary. Programs funded by DOJ are not permitted
to discriminate in the provision of services on the basis of a beneficiary’s religion.
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If your organization is a faith-based organization that makes hiring decisions on the basis of
religious belief, it may be entitled, under the Religious Freedom Restoration Act,
42 U.S.C. § 2000bb, to receive Federal funds and yet maintain that hiring practice, even if the
law creating the funding program contains a general ban on religious discrimination in
employment. For the circumstances under which this may occur, and the certifications that may
be required, please see the section titled, “Funding to Faith-Based Organizations” on the “OJP
Recovery Act Additional Requirements” webpage at
www.ojp.usdoj.gov/recovery/solicitationrequirements.htm
Applicants are also encouraged to review the “Civil Rights Compliance” section on the “OJP
Recovery Act Additional Requirements” webpage, which can be found at the web address
shown above.
American Indian Tribes and Alaska Native Tribes and/or Tribal Organizations: If a grant
application is being submitted on behalf of a tribe or tribal organization, a current authorizing
resolution of the governing body of the tribal entity or other enactment of the tribal council or
comparable government entity authorizing the inclusion of the tribe or tribal organization named
in the application must be included with the application.
Program- Specific Information
All awards are subject to the availability of appropriated funds and any modifications or
additional requirements that may be imposed by law. Applicants also should anticipate
that awards under the Recovery Act will be one-time awards and accordingly should
propose project activities and deliverables that can be accomplished without additional
DOJ funding.
OJJDP-supported research and evaluations indicate that mentoring relationships should be
structured to support a relationship that lasts at least 12 months or through an entire school
year. Research further finds that mentoring relationships that last 2 or more years significantly
increase positive outcomes for youth. Since structured support is critical for the mentoring
relationship, best practices require significant training for the mentor, oversight of the
relationship, and data collection to track the relationship and positive outcomes arising from it.
A national program evaluation found that factors critical to implementing effective mentoring
programs include significant contact between mentor and mentee and a relationship that
perceives the mentor as a friend rather than simply an authoritative figure. Other factors that
researchers found serve as prerequisites for successful mentoring programs include volunteer
screening, mentor training, matching that takes into account youth and volunteer preferences,
and intensive supervision and support.
Projects must target an at-risk or high-risk population younger than 18 years of age. This
solicitation uses the term “at-risk” to denote youth exposed to high levels of risk in their families,
homes, communities, and social environments to a degree that could lead to educational failure,
dropping out of school, or involvement in juvenile delinquency, including gang-related offenses.
“High-risk” is used to designate youth with present or past involvement with the juvenile justice
system.
Purpose. Mentoring is a strategy designed to help youth succeed in life by providing them with
the skills, resources, and confidence they need to reach their potential. This program will
provide funding for local faith- and community-based organizations to develop, implement, and
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expand neighborhood mentoring programs. While such programs should be founded on best
practices and proven principles, they should be led by collaboratives indigent to the community
and designed according to local needs and resources.
Goals, Objectives, and Deliverables. The program’s goals are to reduce juvenile delinquency
and gang participation, improve academic performance, and reduce school drop-out rates by
enhancing the capacity of local efforts to develop or expand community collaboratives and
partnerships, integrate best practices into mentoring service models, develop strategies to
recruit and maintain mentors serving hard-to-reach populations, while ensuring the program’s
financial sustainability.
OJJDP invites applications from new or existing mentoring programs with proven track records
that aim to implement activities in accordance with the goals and objectives outlined in this
solicitation. Applicants should also present evidence-based programs or incorporate best
practices based on research and consider a variety of mentoring approaches. Special
consideration will be given to mentoring programs that include education, job readiness,
employment skill development, and training in and exposure to entrepreneurial activities.
• Award Information
This program will fund multiple awards up $500,000 per award for a project period of up to 4
years. The award amount will cover the entire requested project period. All awards are subject
to the availability of appropriated funds and any modifications or additional requirements that
may be imposed by law.
Limitation on Use of Award Funds for Employee Compensation; Waiver. No portion of any
award of more than $250,000 made under this solicitation may be used to pay any portion of the
total cash compensation (salary plus bonuses) of any employee of the award recipient whose
total cash compensation exceeds 110% of the maximum annual salary payable to a member of
the Federal government’s Senior Executive Service (SES) at an agency with a Certified SES
Performance Appraisal System for that year. For FY 2009, the total cash compensation cannot
exceed $194,700 ($177,000 [current maximum SES salary] plus [$177,000 times 10%]). (The
salary table for SES employees is available at www.opm.gov.)
This prohibition may be waived at the discretion of the Assistant Attorney General for the Office
of Justice Programs. An applicant that wishes to request a waiver should include a detailed
justification in the budget narrative for the application. The justification should include: the
particular qualification and expertise of the individual, the uniqueness of the service being
provided, the individual’s specific knowledge of the program or project undertaken with the grant
funds and a statement explaining that the individual’s salary is commensurate with the regular
and customary rate for an individual with her/his qualifications and expertise, and for the work
that is to be done.
Match Requirement: Match is not required for this program.
Non-Supplanting: For purposes of this Recovery Act solicitation, the general non-supplanting
requirement of the OJP Financial Guide (Part II, Chapter 3) does not apply.
Recovery Act: Contracts. Generally speaking, the Recovery Act places special emphasis on
the use of fixed-price contracts awarded through competitive procedures. As information
becomes available, OJP will provide guidance to applicants as to what, if any, particular
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procurement requirements or procedures may apply to contracts awarded with Recovery Act
grant funds, apart from those that appear in 28 C.F.R. Part 66 and 28 C.F.R. Part 70.
Recovery Act: Limit on Funds. The Recovery Act specifically provides that funds may not be
used by any State or local government, or any private entity, for any casino or other gambling
establishment, aquarium, zoo, golf course, or swimming pool. For example, funds awarded
under this solicitation may not be used to pay entrance or user fees to any of the prohibited
establishments (casinos, other gambiling establishments, aquariums, zoos, golf courses and
swimming pools) or for the construction, maintenance or upkeep of any of the prohibited
establishments.
Recovery Act: Use of Funds in Conjunction with Funds from Other Sources. Recovery
Act funds may be used in conjunction with other funding as necessary to complete projects, but
tracking and reporting of Recovery Act funds must be separate, to meet the reporting and other
requirements of the Recovery Act and other applicable law. There can be no commingling of
funds. (See “Accountability and Transparency Under the Recovery Act,” below.)
Accountability and Transparency Under the Recovery Act
Separate Tracking and Reporting of Recovery Act Funds and Outcomes
Consistent with the special purposes and goals of the Recovery Act, and its strong emphasis on
accountability and transparency, it is essential that all funds from a Recovery Act grant be
tracked, accounted for, and reported on separately from all other funds (including DOJ grant
funds from non-Recovery Act grants awarded for the same or similar purposes or programs).
Recipients must also be prepared to track and report on the specific outcomes and benefits
attributable to use of Recovery Act funds.
The accounting systems of all recipients and subrecipients must ensure that funds from any
award under this Recovery Act solicitation are not commingled with funds from any other
source.
Misuse of grant funds may result in a range of penalties, including suspension of current and
future funds, suspension or debarment from Federal grants, recoupment of monies provided
under a grant, and civil and/or criminal penalties.
Quarterly Financial and Programmatic Reporting
Consistent with the Recovery Act emphasis on accountability and transparency, reporting
requirements under Recovery Act grant programs will differ from and expand upon OJP’s
standard reporting requirements for grants. In particular, section 1512(c) of the Recovery Act
sets out detailed requirements for quarterly reports that must be submitted within 10 days of the
end of each calendar quarter. Receipt of funds will be contingent on meeting the Recovery Act
reporting requirements.
Under this Recovery Act program, quarterly financial and programmatic reporting will be
required, and will be due within 10 calendar days after the end of each calendar quarter,
starting July 10, 2009.
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Programmatic and Financial Reporting Periods
Due Dates
October- December
January 10
January- March
April 10
April-June July
10
July-September October
10
The information from grantee reports will be posted on a public website. To the extent that
grant funds are available to pay a grantee’s administrative expenses, those funds may be used
to assist the grantee in meeting the accelerated time-frame and extensive reporting
requirements of the Recovery Act.
Recovery Act grant recipients may expect that the information posted by OJP will identify
grantees that are delinquent in their reporting. In addition, in keeping with standard OJP
practice, grant recipients who do not submit required reports by the due date will not be
permitted to draw down funds thereafter, during the pendency of the delinquency, and may be
subject to other appropriate actions by OJP, including, but not limited to, restrictions on eligibility
for future OJP awards, restrictions on draw-down on other OJP awards, and suspension or
termination of the Recovery Act award.
Funding recipients may expect that a standard form and/or reporting mechanism may be
available. Additional instructions and guidance regarding the required reporting will be provided
as they become available. For planning purposes, however, all applicants should be aware that
the Recovery Act section 1512(c) provides as follows:
Recipient Reports- Not later than 10 days after the end of each calendar quarter, each
recipient that received recovery funds from a Federal agency shall submit a report to that
agency that contains--
(1) the total amount of recovery funds received from that agency;
(2) the amount of recovery funds received that were expended or obligated to
projects or activities; and
(3) a detailed list of all projects or activities for which recovery funds were
expended or obligated, including--
(A) the name of the project or activity;
(B) a description of the project or activity;
(C) an evaluation of the completion status of the project or activity;
(D) an estimate of the number of jobs created and the number of jobs
retained by the project or activity; and
(E) for infrastructure investments made by State and local governments,
the purpose, total cost, and rationale of the agency for funding the
infrastructure investment with funds made available under this Act, and
name of the person to contact at the agency if there are concerns with the
infrastructure investment.
(4) detailed information on any subcontracts or subgrants awarded by the
recipient to include the data elements required to comply with the Federal
Funding Accountability and Transparency Act of 2006 (Public Law 109-282),
allowing aggregate reporting on awards below $25,000 or to individuals, as
prescribed by the Director of the Office of Management and Budget.
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Subawards Under Recovery Act Grants
Reporting; DUNS and CCR. As indicated above, quarterly reporting requirements for
Recovery Act awards include reporting with respect to subawards. In order to facilitate that
reporting, award recipients must work with their first-tier subawardees (if any) to ensure that, no
later than the due date of the award recipient’s first quarterly report after a subaward is made,
the subawardee has a DUNS numbers and is registered with the Central Contractor
Registration (CCR) database. See “Deadline: Registration,” above, for more information on
CCR and DUNS numbers.
Monitoring of Subawards. All applicants should bear in mind that any recipient of an award
under this solicitation will be responsible for monitoring of subawards under the grant in
accordance with all applicable statutes, regulations, OMB circulars, and guidelines, including the
OJP Financial Guide. Primary recipients will be responsible for oversight of subawardee
spending and monitoring of specific outcomes and benefits attributable to use of Recovery Act
funds.
Reporting Fraud, Waste, Error, and Abuse
Each grantee or subgrantee awarded funds made available under the Recovery Act is to
promptly refer to an appropriate inspector general any credible evidence that a principal,
employee, agent, contractor, subgrantee, subcontractor, or other person has submitted false
claim under the False Claims Act or has committed a criminal or civil violation of laws pertaining
to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving Recovery Act funds.
You may report potential fraud, waste, abuse, or misconduct to the U.S. Department of Justice,
Office of the Inspector General (OIG) by –
mail: Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e-mail: oig.hotline@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869-4499
or hotline fax: (202) 616-9881
Additional information is available from the DOJ OIG website at http://www.usdoj.gov/oig/.
The Recovery Act provides certain protections against reprisals for employees of non-Federal
employers who disclose information reasonably believed to be evidence of gross management,
gross waste, substantial and specific danger to public health or safety, abuse of authority, or
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violations of law related to contracts or grants using Recovery Act funds. For additional
information, refer to Section 1553 of the Recovery Act.
Performance Measures
To assist in fulfilling the accountability objectives of the Recovery Act, as well as the
Department’s responsibilities under the Government Performance and Results Act (GPRA),
Public Law 103-62, applicants who receive funding under this solicitation must provide data that
measure the results of their work, and report on progress toward the economic stimulus goals of
the Recovery Act. Additionally, applicants must discuss their data collection methods in the
application. There are two sets of performance measures for this solicitation: performance
measures associated with the Recovery Act, and performance measures for the Local Youth
Mentoring Program. Both sets of measures are mandatory for all Recovery Act Local Youth
Mentoring Program funding recipients and must be reported to OJJDP within 10 days after the
end of each reporting quarter. The mandatory measures are outlined in the tables below:
Recovery Act Performance Measures:
OBJECTIVE
PERFORMANCE
DATA THE GRANTEE
DESCRIPTION
MEASURES
PROVIDES – PER 3-MONTH
(PLAIN LANGUAGE
REPORTING PERIOD
EXPLANATION OF WHAT
EXACTLY IS BEING
PROVIDED)
An unduplicated count of
Number of jobs that were
the number of jobs that
prevented from being
were retained using funds
eliminated as a result of
provided by the Recovery
receiving the Recovery Act Act. These are positions
Recovery Act:
Number of jobs
funding during the
that would have been
Preserving and
saved (by type)
reporting period.
eliminated had Recovery
creating jobs and due to
Act funding not been
promoting
Recovery Act
Number of jobs that were
received. Report these
economic
funding.
eliminated within the last
data for each position only
recovery
12 months that were
once during the grant
reinstated with Recovery
period. A job can include
Act funding.
full time, part time,
contractual, or other
employment relationship.
An unduplicated count of
the number of NEW jobs
that were created as a
Recovery Act:
Number of jobs
result of the provided by
Preserving and
The number of new jobs
created (by
the Recovery Act. Report
creating jobs and
funded by Recovery Act.
type) due to
these data for each
promoting
Recovery Act
position only once during
economic
funding.
the grant period. A job can
recovery
include full time, part time,
contractual, or other
employment relationship.
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An unduplicated count of
the number of existing
essential services that
Number of essential
have been maintained due
Percent of
services maintained
to funding from the
Preserve and
essential
because Recovery Act
Recovery Act. Essential
promote
services
funding.
services are those without
economic
maintained
which the program could
recovery
without
Total number of essential
not run or exist. Without
interruption
services provided.
funding from Recovery Act,
these essential services
would have been lost (in
part or in full).
An unduplicated count of
the number of existing
essential services that
have been created, added,
enhanced, improved and/or
Number of
increased as a result of
services
Preserve and
funding from Recovery Act.
created or
Number of new or
promote
Essential services are
enhanced as a
enhanced services funded
economic
those without which the
result of
by Recovery Act.
recovery
program could not run or
Recovery Act
exist. The Recovery Act
funding
funds have enabled the
grantee to create, add,
improve, enhance and/or
increase these essential
services.
For purposes of this grant,
Number of new
Number of
partnerships are defined as
partnerships established
collaborative
those organizations with
as a result of Recovery Act
partnerships
whom the grantee
funding to provide
established as
established a financial
essential services.
a result of
relationship (e.g.,
Preserve and
Grantees will report on
Recovery Act
consultant organization,
promote
partnerships established
funding to avoid
contract, MOU) as a result
economic
for 3 purposes:
reduction of,
of Recovery Act funds in
recovery
maintenance (avoidance
enhance
order to maintain, enhance
of reduction) of existing
existing and/or
or create new essential
essential services,
create new
services. Essential
enhancement to existing
essential
services are those without
services and creation of
services.
which the program could
new services.
not run or exist.
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Percent of
Amount of funds awarded
Whether or not the grantee
funds allocated
to grantee
is implementing at least
Preserve and
to grantees
one program and/or
promote
implementing
Number of grantees
practice generally
economic
one or more
implementing an evidence-
determined to be evidence-
recovery
evidence-based based program or practice
based, as defined by
programs or
OJJDP.1
practices.
Local Youth Mentoring Program Performance Measures:
OBJECTIVE
PERFORMANCE MEASURES
DATA THE GRANTEE PROVIDES
– PER 3-MONTH REPORTING
PERIOD
OJJDP has an online system (www.ojjdp-dctat.org) for grantee transmittal of
performance measures data. For detailed information on specific programs, see the
OJJDP Performance Measures Web page (ojjdp.ncjrs.gov/grantees/pm/).
Objectives:
Increase in number of
Number of mentors at the
program mentors recruited beginning of the current
Establish or improve the
reporting period
administration of
mentoring programs for at-
Number of program mentors
risk, underserved youth,
recruited (ready for training)
including the expansion of
during the reporting period
mentoring strategies and
Percent of program
Number of new and existing
program design.
mentors successfully
program mentors successfully
completing training
completing training during the
Enhance and improve the
reporting period
organizational capacity
Percent of trained program Number of new and existing
and system efficiency and
mentors with increased
trained program mentors
cost effectiveness through
knowledge of the program
demonstrating increased
training and technical
area
knowledge of the program
assistance and other
during the reporting period
strategies
Mentor retention rate
Number of mentors who left
the program during the
reporting period
1 Evidence-based program and/or practice: Programs and practices that have been shown, through rigorous
evaluation and replication, to be effective at preventing or reducing juvenile delinquency or victimization, or related
risk factors. Evidence-based programs or practices can come from many valid sources (e.g., OJJDP’s Model
Programs Guide). Evidence-based practices may also include practices adopted by agencies, organizations or staff
which are generally recognized as “best practice” based on research literature and/or the degree to which the
practice is based on a clear, well-articulated theory or conceptual framework for delinquency or victimization
prevention and/or intervention.
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Improve outcomes for at-
Percent increase in youth
Youth enrollment at the
risk youth in mentoring
enrolled since the
beginning of the current
programs by establishing
beginning of the program
reporting period
and strengthening
collaborative community
Number of program youth
Current youth enrollment
approaches
served
Percent of mentoring
Number of mentoring
programs with active
programs with active partners
partners
representing the following
types of groups: non-profit
service organizations and / or
faith-based organizations;
private industry; secondary
education provider; and post
secondary education provider
or vocational training provider;
other active partners.
Percent of program youth
Number of program youth
completing program
who exited the program
requirements
having completed program
requirements
Number of youth who exited
the program during the
reporting period (both
successfully and
unsuccessfully
Percent of program youth
Number of program youth with
who offend or reoffend
a new offense
Percent of program youth
Number of youth exhibiting a
exhibiting desired change
desired change in targeted
in the targeted behavior
behavior (behavior targeted
will depend on specific
.
program goals and activities
and may include academic
achievement, school
attendance, social
competence, etc.)
Percent of youth with
Number of youth served using
whom an evidence-based
an evidence-based model or
practice was used*
program
*This is associated with an Recovery Act Performance Measure, above.
For more information about OJJDP performance measures, see
www.ojjdp.ncjrs.gov/grantees/pm/ or contact Janet Chiancone at janet.chiancone@usdoj.gov.
How to Apply
DOJ participates in Grants.gov – a “one-stop storefront” that provides a unified process for all
customers of Federal grants to find funding opportunities and apply for funding.
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Grants Management System Instructions. Applications must be submitted through OJP’s
online Grants Management System (GMS). To access the system, go to
https://grants.ojp.usdoj.gov. Applicants should begin the process a few weeks prior to the GMS
registration deadline, especially if this is the first time they have used the system. Each
application requires a separate GMS registration. For a step-by-step guide, visit
http://www.ojp.gov/gmscbt/ and refer to the section entitled “External Overview: Locating &
Applying for Funding Opportunities.” For additional assistance, call the GMS Help Desk at 1–
888–549–9901 from 7:00 a.m. to 9:00 p.m. Eastern Time Monday to Friday.
Note: OJP will not review any application whose attachments are in Microsoft Vista or
Microsoft 2007 format. Applications submitted via GMS must be in the following formats:
Microsoft Word (*.doc), Word Perfect (*.wpd), Microsoft Excel (*.xls), PDF files (*.pdf), or Text
Documents (*.txt). GMS is not yet compatible with Vista and cannot yet process Microsoft Word
2007 documents saved in the new default format with the extension “.docx.” Please ensure that
any Word documents you are submitting are saved using "Word 97-2003 Document (*.doc)"
format. Additionally, GMS does not accept executable file types as application attachments.
These disallowed file types include, but are not limited to, the following extensions: ".com,"
".bat," ".exe," ".vbs," ".cfg," ".dat," ".db," ".dbf," ".dll," ".ini," ".log," ".ora," ".sys," and ".zip."
Recovery Act CFDA Number: The Catalog of Federal Domestic Assistance (CFDA) number
for this solicitation is 16.808, titled “Recovery Act—Edward Byrne Memorial Competitive Grant
Program.”
What an Application Must Include
Standard Form–424
Applicants must complete the Application for Federal Assistance (SF–424), a standard form
used by most Federal agencies, following the instructions it provides.
Program Narrative
Applicants must submit a program narrative that presents a detailed description of the purpose,
goals, objectives, strategies, design, and management of the proposed program. The program
narrative must be double-spaced with 1-inch margins, not exceeding 30 pages of 8½ by 11
inches, and use a standard 12-point font, preferably Times New Roman. Pages must be
numbered “1 of 30,” etc. Material required under the “Budget and Budget Narrative” and “Other
Attachments” sections will not count toward the program narrative page count. OJJDP may
reject applications that are incomplete, do not respond to the scope of the solicitation, or fail to
comply with format requirements.
The program narrative must address the following selection criteria: (1) statement of the
problem/program narrative, (2) impact/outcomes and evaluation/performance measure data
collection plan, (3) project/program design and implementation, and (4) capabilities/
competencies. The connections among these sections must be clearly delineated. For example,
the goals and objectives must derive directly from the problems to be addressed. Similarly, the
project design section must clearly explain how the program’s structure and activities will
accomplish the goals and objectives identified in the previous section.
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• Statement of the Problem/Program Narrative
Applicants must briefly describe the nature and scope of the problem that the program will
address (e.g., gang activity, underage drinking, drug abuse, truancy, youth employment, school
performance, etc.). Local data should be used to provide evidence that the problem exists,
demonstrate the size and scope of the problem, and document the effects of the problem on the
target population and the larger community. Applicants should describe any previous or current
attempts to address the problem.
Applicants should describe any research or evaluation studies that relate to the problem and
contribute to the applicant’s understanding of its causes and potential solutions. While
applicants are expected to review the research literature for relevant studies, they should also
explore whether unpublished local sources of research or evaluation data are available.
Project Abstract. A project abstract must be included as the first page of the Program
Narrative, and is included in the page limitation specified above. It must not exceed 200 words
and briefly describe the project’s purpose, identify the population to be served, and summarize
the activities that will be implemented to achieve the project’s goals and objectives. These goals
and objectives must focus on short-term and intermediate outcomes (see “Impact/Outcomes
and Evaluation/Performance Measure Data Collection Plan,” below). The abstract must
describe how progress toward these goals will be measured.
SMART. Applicants must demonstrate that they have queried OJJDP’s Socioeconomic Mapping
and Resource Topography (SMART) system to determine program placement in a community
facing significant need. Maps and reports generated that support the problem identified in this
section should be submitted as attachments to the application. If the SMART System does not
provide the most recent data or information to validate the problem, additional data
points (e.g., local incidents of crime or community resources), as identified by the applicant, may
be submitted instead (see “Other Attachments,” page 21). Discretionary grant applicants are
strongly encouraged to use the enhanced functionality in the SMART system when justifying the
need for funding in their locality. All applicants must register with the SMART system at
smart.gismapping.info, and become familiar with the data, information, and functionality.
Instructions specific to the FY ‘09 solicitations will be posted on the home page of the SMART
site. OJJDP is available to provide additional training and guidance on the SMART system and
this new requirement.
• Impact/Outcomes and Evaluation/Performance Measure Data Collection Plan
Applicants must describe the goals of the proposed program and identify its objectives. When
formulating the program’s goals and objectives, applicants must be cognizant of the
performance measures that will be required of successful applicants.
Goals. Applicants must describe the program’s intent to change, reduce, or eliminate the
problem noted in the previous section and outline the project’s goals.
Program Objectives. Applicants must explain how the program will accomplish its goals.
Objectives are specific, quantifiable statements of the project’s desired results. They must be
clearly linked to the problem identified in the preceding section and measurable. (Examples of
measurable objectives include the following: to provide school-based and community services
for 40 youth returning from commitment, to increase the percentage of youth who successfully
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complete their current academic grade, to expand counseling services to cover an additional 50
at-risk youth.)
Performance Measures. Award recipients are required to collect and report data in support of
performance measures (see "Performance Measures," page 12.)
• Project/Program Design and Implementation
Applicants must detail how the project will operate throughout the funding period and describe
the strategies that will be used to achieve the goals and objectives identified in the previous
section. Applicants are encouraged to select evidence-based practices for their programs and
adopt a project design that will facilitate the gathering of data on the required performance
measures.
Applicants should detail any leveraged resources from local sources, cash or in-kind, to support
the project, and discuss plans for sustainability beyond the grant period.
Applicants should identify any other Federal, state, or private foundation grants that serve the
same local area and target population.
OJJDP will assess applications according to how the following elements are incorporated into
the program design:
• a defined target population.
• community
stakeholders.
• community partnerships that include public agencies, private agencies, faith-based
communities, and/or tribal organizations.
• community mapping (needs and resources).
• community
education.
• program evaluation (process and outcome).
• a resource development plan to support sustainability.
• identification of the types of individuals who will be recruited as mentors.
• Use of an evidence-based training program for adult volunteers and employees on sexual
abuse training.
• identification of the type of mentoring that the program will offer.
• program structure that has identified or developed:
o the nature of the mentoring sessions (i.e., career involvement, academic support, etc.).
o criteria for youth selection.
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o a plan for recruiting, screening, training, supervising, and retaining mentors.
o when mentoring will take place, how often mentors and mentees will meet, and how long
the sessions should take place, where they will meet.
o standards of conduct.
o a staff development plan.
o documentation of program procedures.
o a comprehensive system for managing program information.
Logic Model. Applicants must include a logic model that graphically illustrates how the
performance measures are related to the project’s problems, goals, objectives, and design.
Sample logic models are available at ojjdp.ncjrs.gov/grantees/performance.html. The logic
model must be submitted as a separate attachment, as stipulated in “Other Attachments,” page
21.
Timeline. Applicants must submit a timeline or milestone chart that indicates major tasks,
assigns responsibility for each, and plots completion of each task by month or quarter for the
duration of the award, using “Year 1,” “Month 1,” “Quarter 1,” etc., not calendar dates (see
“Sample Project Timelines” at ojjdp.ncjrs.gov/grantees/timelines.html). The timeline must be
submitted as a separate attachment, as stipulated in “Other Attachments,” page 21. On receipt
of an award, the timeline may be revised based on training and technical assistance provided by
OJJDP.
• Capabilities/Competencies
Applicants must describe the roles and responsibilities of project staff and explain the program’s
organizational structure and operations. Management and staffing patterns must be clearly and
evidently connected to the project design described in the previous section. Applicants must
describe the experience and capability of the applicant’s organization and any contractors that
will be used to effectively implement and manage this effort and its associated Federal funding,
highlighting any previous experience implementing projects of similar design or magnitude.
Applicants must outline a proposed staffing plan identifying key staff, describing their
qualifications and experience, and indicating the percentage of time that each will devote to the
project.
Applicants must be a part of a local collaborative whose required sectors include, but should not
be limited to, a school or local education agency, a health service agency, and the business
community. Memorandums of Understanding from partner organizations describing their roles in
the project and any resources, tangible or intangible, that they will contribute should be attached
to the application
Budget and Budget Narrative
Applicants must provide a budget that: (1) is complete, allowable, and cost-effective in relation
to the proposed activities; (2) shows the cost calculations demonstrating how the applicant
arrived at the total amount requested; and (3) provides a brief supporting narrative to link costs
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with project activities. Applicants must submit a budget that includes a detailed worksheet
itemizing all costs and a narrative explaining and justifying each budget item, as described
below. All profit-making applicants must agree to waive their profit as a condition of funding. All
funds listed in the budget will be subject to audit.
• Budget Worksheet
The worksheet must provide the detailed computation for each budget line item, listing the cost
of each item and showing how it was calculated. For example, costs for personnel must show
the annual salary rate and the percentage of time devoted to the project for each employee paid
through grant funds. The budget worksheet must present a complete and detailed itemization of
all proposed costs. A budget worksheet template is available at
http://www.ojp.usdoj.gov/funding/forms/budget_detail.pdf.
• Budget Narrative
The budget narrative must describe each budget item and relate it to the appropriate project
activity. It must closely follow the content of the budget detail worksheet and provide justification
for all proposed costs listed in the budget worksheet (particularly, supplies, travel, and
equipment) and demonstrate that they are reasonable. In the budget narrative, the applicant
must explain how fringe benefits were calculated, how travel costs were estimated, why
particular items of equipment or supplies must be purchased, and how overhead or indirect
costs, if applicable, were calculated.
Indirect Cost Rate Agreement
Applicants that would like to establish a federally negotiated indirect cost rate must submit a
proposal to their cognizant Federal agency. Generally, the cognizant Federal agency is the
agency that provides the preponderance of direct Federal funding. This can be determined by
reviewing an organization’s schedule of Federal financial assistance. If DOJ is your cognizant
Federal agency, obtain information needed to submit an indirect cost rate proposal at
http://www.ojp.usdoj.gov/funding/pdfs/indirect_costs.pdf.
Other Attachments
Applicants must submit the following information, as stipulated in the cited pages, as
attachments to their application. While the materials listed below are not assigned specific point
values, peer reviewers will, as appropriate, consider these items when rating applications. For
example, reviewers will consider résumés when assessing “Capabilities/Competencies.” Peer
reviewers will not consider any additional information that the applicant submits other than that
specified below.
• SMART data (see “SMART,” page 17).
• logic model (see “Logic Model,” page 19).
• timeline or milestone chart (see “Timeline,” page 19).
• résumés of all key personnel.
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• job descriptions outlining roles and responsibilities for all key positions.
• letters of support/commitment and Memorandums of Understanding, (see
“Capabilities/Competencies,” page 19).
Selection Criteria
OJJDP will rate applications that proceed to peer review on a 100-point scale, based on the
following point values for the selection criteria:
• Statement of the Problem/Program Narrative (20 points)
o Activities that can be started and completed expeditiously, and in a manner that
maximizes job creation and economic benefits
• Impact/Outcomes and Evaluation/Performance Measure Data Collection Plan (15 points)
• Project/Program Design and Implementation (35 points)
o Project objectives that are linked to meaningful and measurable outcomes
consistent with the goals of the Recovery Act, and the like likelihood of achieving
such outcomes, such as job creation and preservation.
o Timeline or project plan identifying when the goals and objectives will be
completed
• Capabilities/Competencies (20 points)
o A description of how the organization will track all drawdowns and grant
expenditures separately from other Federal funding.
• Budget (10 points)
See “Program Narrative,” page 16, for detailed descriptions of the above criteria.
Review Process
OJP is committed to ensuring a standardized process for awarding grants. OJJDP reviews the
application to make sure that the information presented is reasonable, understandable,
measurable, and achievable, as well as consistent with program or legislative requirements as
stated in the solicitation.
Peer reviewers will be reviewing the applications submitted under this solicitation as well.
OJJDP may use either internal peer reviewers, external peer reviewers or a combination of both
to review the applications under this solicitation. An external peer reviewer is an expert in the
field of the subject matter of a given solicitation who is NOT a current U.S. Department of
Justice employee. An internal reviewer is an expert in the field of the subject matter of a given
solicitation who is a current U.S. Department of Justice employee. Applications will be screened
initially to determine whether the applicant meets all eligibility requirements. Only applications
submitted by eligible applicants that meet all other requirements (such as timeliness, proper
format, and responsiveness to the scope of the solicitation) will be evaluated, scored, and rated
by a peer review panel. Peer reviewers’ ratings and any resulting recommendations are
advisory only. In addition to peer review ratings, considerations may include, but are not limited
to, underserved populations, strategic priorities, past performance, and available funding.
After the peer review is finalized, the Office of the Chief Financial Officer (OCFO), in
consultation with OJJDP, conducts a financial review of all potential discretionary awards and
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cooperative agreements to evaluate the fiscal integrity and financial capability of applicants;
examines proposed costs to determine if the budget and budget narrative accurately explain
project costs; and determines whether costs are reasonable, necessary, and allowable under
applicable Federal cost principles and agency regulations. OCFO also reviews the award
document and verifies the OJP Vendor Number.
Absent explicit statutory authorization or written delegation of authority to the contrary, all final
grant award decisions will be made by the OJP Assistant Attorney General (AAG), who may
also give consideration to factors including, but not limited to, underserved populations, strategic
priorities, past performance, and available funding when making awards.
Additional Requirements
Successful applicants selected for awards under this Recovery Act solicitation must agree to
comply with additional applicable requirements prior to receiving grant funding. We strongly
encourage you to review the list below pertaining to these additional requirements prior to
submitting your application. Additional information for each can be found at
www.ojp.usdoj.gov/recovery/solicitationrequirements.htm
• Civil Rights Compliance
• Funding to Faith-Based Organizations
• Confidentiality and Human Subjects Protection
• Anti-Lobbying
Act
• Financial and Government Audit Requirements, includes Single Audit Act Requirements
• National Environmental Policy Act (NEPA)
• DOJ Information Technology Standards
• Single Point of Contact Review
• Non-Supplanting of State and Local Funds
• Criminal Penalty for False Statements
• Compliance with Office of Justice Programs Financial Guide
• Suspension or Termination of Funding
• Non-Profit
Organizations
• For-Profit
Organizations
• Government Performance and Results Act (GPRA)
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• Rights in Intellectual Property
• Federal Funding Accountability and Transparency Act (FFATA) of 2006
• Recovery Act Reporting Requirements; Section 1512(c) of the Recovery Act
• Section 1511 of the Recovery Act: Certifications
• Section 1602 of the Recovery Act: Preference for Quick-Start Activities
• Section 1604 of the Recovery Act: Limit on Funds
• Section 1605 of the Recovery Act: Buy American
• Section 1606 of the Recovery Act: Wage Rate Requirements
• Section 1607 of the Recovery Act: Additional Funding Distribution and Assurance of
Appropriate Use of Funds
• Section 1609 of the Recovery Act: Relating to National Environmental Policy Act
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Appendix. Template(s) for Certification(s)
(Instructions: Scan signed certification(s) and submit image files electronically as part of your
application package.)
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U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Recovery Act Youth Mentoring
Grants Program
Certification as to Recovery Act Reporting Requirements
On behalf of the applicant entity named below, I certify the following to the Office of Justice
Programs, U.S. Department of Justice:
I have personally read and reviewed the section entitled “Accountability and
Transparency Under the Recovery Act” in the program announcement for the Recovery
Act grant program identified above. I have also read and reviewed section 1512(c) of
the American Recovery and Reinvestment Act of 2009 (Public Law 111-5), concerning
reporting requirements for grants. I agree that the applicant will comply with the
reporting requirements set forth therein with respect to any grant the applicant may
receive under the Recovery Act grant program identified above.
I acknowledge that a false statement in this certification may be subject to criminal
prosecution, including under 18 U.S.C. § 1001. I also acknowledge that Office of Justice
Program grants, including certifications provided in connection with such grants, are
subject to review by the Office of Justice Programs, and/or by the Department of
Justice’s Office of the Inspector General.
I have authority to make this certification on behalf of the applicant entity (that is, the entity
applying directly to the Office of Justice Programs).
___________________________________________
Signature of Certifying Official
___________________________________________
Printed Name of Certifying Official
___________________________________________
Title of Certifying Official
___________________________________________
Full Name of Applicant Entity
____________________
Date
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U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
Recovery Act Youth Mentoring
Grants Program
General Certification as to Requirements for Receipt of Funds
for Infrastructure Investments
On behalf of the applicant State or unit of local government (including tribal government) named
below, I certify the following to the Office of Justice Programs (“OJP”), U.S. Department of
Justice:
I have personally read and reviewed the section entitled “Eligibility” in the program
announcement for the Recovery Act grant program named above. I also have
personally read and reviewed section 1511 of the American Recovery and Reinvestment
Act of 2009 (the “Recovery Act”), which requires a specific certification prior to receipt of
Recovery Act funds for infrastructure investments.
Initial the statement that applies:
_____ The applicant identified below does not intend to use any portion of any
funds received under this Recovery Act grant program for any
infrastructure investment. Should this intention change, the applicant will
promptly notify OJP, and (except to the extent, if any, that OJP has given
prior written approval to expend funds to conduct the review and vetting
required by law) will not draw down, obligate, or expend any funds
received under this Recovery Act program for any infrastructure
investment project until section 1511 of the Recovery Act has been
satisfied, and an adequate project-specific certification has been
executed, posted, and submitted to OJP.
_____ The applicant identified below does intend to use some or all of any
funds received under this Recovery Act grant program for one or more
infrastructure investment projects. Except to the extent, if any, that OJP
has given prior written approval to expend funds to conduct the review
and vetting required by law, I agree that the applicant entity will execute,
post, and submit to OJP, prior to obligating, expending, or drawing down
funds for such project, a project-specific certification that satisfies all of
the requirements of section 1511 (including execution by the Governor,
mayor, or other chief executive, as appropriate) for each such
infrastructure investment project.
Page 2 of 2
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U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
General Certification as to Requirements for Receipt of Funds
for
Infrastructure
Investments
__
I acknowledge that a false statement in this certification may be subject to criminal
prosecution, including under 18 U.S.C. § 1001. I also acknowledge that Office of Justice
Program grants, including certifications provided in connection with such grants, are
subject to review by the Office of Justice Programs and/or by the Department of
Justice’s Office of the Inspector General.
I have authority to make this certification on behalf of the applicant (that is, the governmental
entity applying directly to the Office of Justice Programs).
___________________________________________
Signature of Certifying Official
___________________________________________
Printed Name of Certifying Official
___________________________________________
Title of Certifying Official
___________________________________________
Full Name of Applicant Government Entity
____________________
Date
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Document Outline
