Ministério Da Administração Interna 1
Ministério da Administração Interna
Gabinete Coordenador de Segurança
Report on European Identity/identification Systems
A comparative study on national identity systems of European Countries (questionnaire
online, analysis and final report) (EN to be translated into PT)
To be carried out under the project “European Conference on Identity fraud and theft: The
logistics for organised crime and follow-up” JLS/2007/ISEC/575
The Gabinete Coordenador de Segurança (Internal Security Coordinating Office), with its Head
Office at Av. D. Carlos I, nº 134, 6º-7º, 1249-104, Lisboa, Portugal, on the one hand and Mr.
Alphonse Knopjes, managing director of IDManagement Centre with his office at Lange Voorhout
29, 2514 EB The Hague, The Netherlands, on the other hand have agreed on the elaboration of a
study on national identity systems of European Countries to be carried out and published
under the scope of the above mentioned project and foreseen as an important outcome of the
conference.
This study shall comply with the following
Terms of reference
Introduction
Within the framework of the Portuguese Presidency of the Council of the European Union, the
Gabinete Coordenador de Segurança (Internal Security Co-ordinating Office) organised a
three-day conference on “Identity Fraud and Theft: the logistic for organized crime”, held from 7
to 9 November 2007, in Tomar.
This conference targeted law enforcement, judicial as well as identity-related authorities and
brought together delegates coming from EU Member States, Associated Countries and USA as
well as from organizations which play a relevant role regarding to the focused matters.
The event fostered the exchange of experiences as well as an integrated and updated
approach on fraud and theft of identity, while highlighting its relevance in the current state of
affairs from the criminal point of view. Special account shall also be given to the fact that most
contacts, contracts and transactions are made via Internet and that the increasingly modern
Av. D. Carlos I, nº 134, 6º e7º -1249-104 Lisboa - Tel:21 3236409/10/26 – Fax:21 3236425 – E-mail gcs@sg.mai.gov.pt
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Ministério da Administração Interna
Gabinete Coordenador de Segurança
and simplified administrative acts have lead to procedural de-materialization and allowed
personal data, retrieved for different purposes, to be recorded and managed in a digital
manner.
The conference was also aimed at stressing the relevance of a secure, efficient and
collaborative identity chain as the best means of protecting identity and preventing identity
related-crimes. In fact, identity “thieves” take full advantage of the existing breaks in national
identity systems as well as of the lack of co-operation and information between different bodies
and countries.
This event seeks to complement similar initiatives adopted within the European Union
framework too (as, for example, the comparative study to evaluate the need for instruments to
combat organised crime and activities related to identity theft in the EU Member States-
JLS/D2/2007/05 Study – Identity theft) and reached agreement on operative
recommendations and follow-up activities towards a common strategy to the prevention of and
fight against some of the identified problems. In this context, some outcomes are foreseen,
being part of the Conference’s project: an e-book, a glossary on identity, the creation of
multisciplinary training teams and a study on the identity systems of European countries.
A funding under the EU Commission programme “Prevention of and fight against crime” was
applied for the conference and its follow-up. The application is currently under evaluation.
Definitions and Objectives
Free movement of people is a basic pillar of the single area the European Union (EU) has been
building since its creation. It is acknowledged as a fundamental right for EU citizens. The
Directive on competition in the markets for electronic communications networks and services
forms the digital extending of this free movement.
One of the pillars of this right forms the reliability of people’s identity.
Within the framework of the study, identity is defined as the following minimal set of
personal data: name, data of birth, place of birth, sex and nationality, registered and
managed by a Government.
Identity fraud is a growing phenomenon for the European Union. The terminology and legal
frameworks concerning identities of the Member States deviate mutually. This limits a common
European approach to tackle this phenomenon.
Av. D. Carlos I, nº 134, 6º e7º -1249-104 Lisboa - Tel:21 3236409/10/26 – Fax:21 3236425 – E-mail gcs@sg.mai.gov.pt
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Ministério da Administração Interna
Gabinete Coordenador de Segurança
Within the framework of this study Identity fraud & theft is defined as the abuse of
identities whereby identity documents (physical and digital) issued by the Government
are involved.
In order to achieve a common ground for an effective combat of identity fraud, it is desirable to
dispose of an overview of the facts and figures with regard to identity within the European
Union and the way the governments of the EU member states are dealing with this issue. For
this reason a study will be executed.
The results of the study can also support policymaking in the field of identification of individual
Member States, reduce security risks on identity fraud and improve the integrity of the identity
records.
The study intends:
To be a valuable tool towards reciprocal knowledge and understanding to
support decision-making processes and to promote and enhance co-operation.
To be a part of the whole of the follow-up activities of the conference at
encompassing the wide range of issues to be aware of.
To be complementary either to already existing information or to other related
studies.
To contribute to the adoption of common frameworks (knowledge-based and
speaking a harmonized language) which will impact on identity chains' security
and on reducing Identity fraud and theft as well as the connected crimes.
To found a solid basis for reliable and updated information on European identity
systems.
Scope
This comparative study targets, as the first line group, European Union Member States. This
scope could be extended to other members of Council of Europe as well as to United States of
America.
Contents
The study should contain, for each country:
1 Who is registering identities,
Av. D. Carlos I, nº 134, 6º e7º -1249-104 Lisboa - Tel:21 3236409/10/26 – Fax:21 3236425 – E-mail gcs@sg.mai.gov.pt
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Ministério da Administração Interna
Gabinete Coordenador de Segurança
2 Who is managing the population register,
3 Who is responsible for the management of the population information,
4 Who has excess rights to personal data of the population register,
5 Which documents are, according the law, identity documents,
6 Registering of numbers of the identity documents,
7 Which biometrics are recorded for identity documents,
8 Other questions
The study should produce a set of reasoned conclusions and recommendations for further
actions towards the security of the identity chain, which is an effective means to prevent and
tackle identity fraud.
On basis of the collected information and its analysis, it should be possible to have a
comparable picture of the European identity systems as well as to identify trends and ways for
further developments and co-operation foreseeing the protection of identity.
It should also be possible to establish a set of best practices and guidelines for further
actions towards the security of the identity chain, which is an effective means to prevent and
tackle identity fraud.
Methodology
- Setting up a questionnaire in English to be available online, using the IF4TD and the website
of the conference as platforms,
- Contacting with entities in charge of related projects in order to avoid overlapping and
profiting on synergies,
- Consulting sites and other available information of the Member States and other relevant
parties,
- Getting complementary information through IF4TD network,
- Processing information using adequate software (like SPSS)
Milestones
- First draft of the questionnaire, to be presented at the Conference.
- First draft of the structure of the study, to be presented at the Conference.
- Announcement of the study at the Conference and involvement of the participants, asking
them to support the study, namely by giving their approval to the questionnaire as well as being
facilitators of the answers’ collection.
Av. D. Carlos I, nº 134, 6º e7º -1249-104 Lisboa - Tel:21 3236409/10/26 – Fax:21 3236425 – E-mail gcs@sg.mai.gov.pt
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Ministério da Administração Interna
Gabinete Coordenador de Segurança
- Collecting and processing information – from 15/11/2007, till 01/04/2008
- Analysing the information and set up of A DRAFT REPORT – from 01/04/2008 till 01/05/2008
This preliminary report will be reviewed by the promoters (Portugal) and the partners in the
project (UK, NL, Council of Europe)
- Working out the FINAL REPORT from 01/05/2008 to 01/07/2008
Structure
Fons Knopjes is the principal consultant. He has great experience in the different parts of the
identity chain and the development and implementation of a wide range of identity documents.
The final review, including quality control, is carried out by Mrs. M.G. Ruiter, Managing Director of
IDManagement Centre and CEO of Management Centrum.
Steering group
A steering group will be set up, composed by a representative from the organizing committee
of the Conference and by the representatives of the counter-parts in the overall project –
United Kingdom, Netherlands and Council of Europe. This ad hoc body will be responsible for
monitoring and commenting the work, namely the questionnaire and the preliminary report.
Legal framework and required documents
This agreement follows the administrative procedure established in the applicable Portuguese
Law - Decree Law nº 197/99, published the 8th June, article 78º, f), which allows a direct
contract, up to a certain amount, with a person/entity with technical and professional capacity
to achieve the wanted results.
The Secretaria-Geral do Ministério da Administração Interna (Secretariat-General of The
Ministry of Internal Affairs) is in charge of the administrative and financial procedures, namely
those related with final payment.
As evidence of the technical and professional capacity it is required a document stating the
experience and qualifications on Identity management and related issues, as well a list of the
principal services provided in the past two/three years, either public or private.
It is also required the signature of the attached declaration.
Av. D. Carlos I, nº 134, 6º e7º -1249-104 Lisboa - Tel:21 3236409/10/26 – Fax:21 3236425 – E-mail gcs@sg.mai.gov.pt
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Ministério da Administração Interna
Gabinete Coordenador de Segurança
Maximum budget
The maximum amount which will be paid for the study is 4 950€, VAT not included.
Travel costs related with preparatory meetings as well as with the presentation of the study at
the Conference will not be included in this amount.
Payment and related formalities
The complete amount will be paid up to 30 days after the delivery of:
- The final report, in compliance with the terms herewith referred to.
- The related invoice
Payment will be made to the bank account of the contractor, identified as follows:
ABN AMRO Bank
Kneuterdijk
The Hague
The Netherlands
IDManagement Centre
Lange Voorhout 29
2514 EB The Hague
The Netherlands
IDM: 55.58.47.268
IBAN:NL30ABNA0555847268
BIC:ABNANL2A
Gabinete Coordenador de Segurança Contractor
Secretary- General Managing director of IDManagement Centre
Lieutenant-General Leonel Carvalho Mr. Alphonse Knopjes
Date and signature, in Lisboa
2007 On 2007
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Ministério da Administração Interna
Gabinete Coordenador de Segurança
Attachement
Declaration
I declare on my honour that I am not in any of the following situations which would exclude me
from participating in this procurement procedure:
a) I am not bankrupt, being wound up or having my affairs administered by the courts, I have
not entered into an arrangement with creditors, I have not suspended business activities, I am
not the subject of proceedings concerning any such matters, and I am not in any similar situation
arising from a similar procedure provided for in legislation or regulations;
b) I have not been convicted of an offence concerning my professional judgement;
c) I have not been found guilty of grave professional misconduct proven by any means which
the contracting authority can justify;
d) I have not failed to fulfil obligations relating to the payment of social security contributions
or the payment of taxes in accordance with the legal provisions of the country in which I am
established or with those of the country or the contracting authority;
e) I have not been the subject of a judgment for fraud, corruption, involvement in a criminal
organisation or any other illegal activity detrimental to the Communities' financial interests; f)
As a consequence of another procurement or grant procedure financed by the Community
budget, I have not been declared to be in serious breach of contract for failure to comply with
my contractual obligations.
2. In addition, the undersigned declares on his honour:
a) That on the date of submission of the tender, his company or organisation is not subject
to a conflict of interests in the context of this invitation to provide a service;
b) That the information provided within the context of this invitation is accurate, sincere
and complete.
Done at on………………………………….
Name
Title
Signature:
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