Groove Virtual Office Professional Edition
professional.qrk 7/6/04 12:31 PM Page 1
Groove Virtual Office Professional Edition
Key Features
• Communicate how you choose — instant messag-
ing, chat or voice
True mobility. Groove Virtual Office supports
offline, disconnected use, so you can take your
• Know which team members are online and ready to
office with you everywhere you go. Continue to
work
work in workspaces while on an airplane;
• Track, manage and organize projects and meetings
Groove saves all changes and automatically
• Work online or off — all changes are automatically
synchronizes when you re-connect to the Internet.
synchronized
Access from anywhere. Workspaces can fol-
With Professional Edition, you’ll select the templates
low you from one computer to another, for easy
and tools appropriate to the purpose of each work-
access from home, work, or the road.
space.
Easy to set up and manage. Groove Virtual
Office is end-user driven. No IT intervention is
Work together securely over
Groove Virtual Office activities
required for workspace creation, sending invi-
Simple, Secure, Dynamic File Sharing. Create file
the Internet as if you and your
tations, adding tools or even setting roles and
sharing workspaces, securely synchronizing and sharing
permissions for your workspaces.
team are in the same physical
Windows Explorer folders with others, and across mul-
tiple PCs. Co-preview and co-edit Word documents in
Highly secure. Groove Virtual Office provides
location.
real-time with virtual team members.
192-bit automatic encryption of all content on
Virtual Meetings. Manage the "when, where, why
disk and over the network. Groove security is
and who" of meetings. Use the Virtual Meetings work-
"always on," requiring no IT support or configu-
Groove Virtual Office Professional Edition is
space template before, during and after meetings for
ration by users.
everything your team needs to share infor-
managing participants, agenda items, actions and
mation, manage projects, conduct meetings
meeting minutes. Conduct meeting related discussion
Timely information & interaction. Set alerts
and get work done.
and share relevant files.
to be notified when information has changed in
workspace tools, files or folders, or when con-
Track… Anything. Choose from a variety of work-
Groove Virtual Office Professional Edition
tacts come online or enter a workspace.
space templates to collect, share and discuss informa-
provides business users the ability to quick-
tion about new business opportunities, issues, cus-
Integration with familiar applications.
ly create and deploy secure, flexible on-
tomer contacts, decisions, or assets. Or using the
Move quickly and easily between Groove and
demand solutions for inter-organization or
Forms tool, it’s easy to create custom tools for gather-
the software tools you use every day: Windows
cross-company work involving people who
ing and tracking data and information within a work-
Explorer, Office files, Lotus Notes email,
a r e g e o g r a p h i c a l l y d i s p e r s e d a n d , o f t e n
space, and import/export with other applications.
Outlook email, contacts and calendar entries.
times, mobile. In secure workspaces, you
Document Review. Conduct review cycles of a single
create and share with others, files, informa-
Always know who’s online and offline.
document or document set. Add documents, select
tion and communications are always avail-
reviewers, track revisions, and return documents to
Track which members are online, where they
able -- on and offline, and across network
where they originated (e.g., Files Tool, Microsoft
are within a workspace, and who’s chatting.
boundaries.
SharePoint).
Bandwidth-sensitive. Groove detects the
Relationship Management. Create a workspace for
network connections of workspace members,
Use Professional Edition to lead, manage and
managing ongoing communications, documents and
and finds the most efficient way to send infor-
contribute to projects, meetings and docu-
meetings associated with inter-organization or inter-
mation. In addition, when a member of a work-
ment reviews and other day-to-day business
company relationships. Review the latest product con-
space makes changes to a file, only the
processes that happen in real-time, at differ-
cepts. Negotiate a contract. Conduct weekly or month-
changes are sent over the wire, not the entire
ent times, with people both inside and out-
ly status meetings with customers, partners or suppli-
file. The Manager of a workspace also has
side the office. With Groove, you can:
ers.
download settings to control how files are dis-
tributed to other members of the workspace –
Synchronize with Microsoft SharePoint. Take
automatically, manually, or automatically under
• Instantly bring together virtual team members—
information stored in SharePoint team site offline and
a specified size limit.
from both inside and outside your company
across firewalls by creating mobile workspaces that
synchronize with your SharePoint team sites.
• Share, review and edit files securely
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professional.qrk 7/6/04 12:32 PM Page 2
System Requirements
Operating System
Microsoft Windows NT® 4.0 (with Service Pack 5 or later)
Lotus Notes® 5.0 or later required to use Groove/Lotus Notes
Microsoft Windows 2000
integration features.
Microsoft Windows XP
To use Groove/Outlook integration features, one of the fol-
Hardware Requirements
lowing versions of Outlook is required:
Intel® Pentium® II processor (or equivalent), 400 MHz or
Outlook 2000
higher
Outlook 2002
128 MB RAM, 256 MB RAM for synchronizing a Groove Mobile
Outlook 2003
Workspace with Microsoft®
SharePointTM site
To use Groove/Office integration features, one of the follow-
100 MB available hard disk storage (with 60 MB additional
ing versions of Office is required:
space required for your data)
Office 2000
Display resolution 800 x 600, 16 bit, 65,536 colors
Office XP
Sound card, speakers, and microphone required to use voice
Office 2003
features
Internet Connection
Software Requirements
56 kbps modem minimum
Microsoft Internet Explorer 6.0 or later.
LAN (local area network), DSL, or cable modem preferred
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© 2004 Groove Networks, Inc. Groove is a registered trademark of Groove Networks, Inc. All rights reserved.
