Eu Research Programme Ljubljana Corr070909 Wtraining Usecv
4th UNICA Meeting for
EU Research Liaison Officers
University of Ljubljana, Kongresni trg 12,
LJUBLJANA
19th - 20st November, 2009
Programme
Chair Staska Mrak Jamnik
Wednesday 18th November
20.00-21.30 Welcome and Reception drink
Slon Hotel, 34 Slovenska cesta, Ljubljana, 1000
Thursday 19th November
Chair: Staska Mrak Jamnik, University of Ljubljana
9.00 - 9.30
Registration
9.30 - 10.00
Welcome and Introduction by the Rector/Vice Rector of the University of Ljubljana
Welcome by UNICA
10.00-11.30
1st BLOCK: Full cost
10.00-10.15
Overview of the UNICA Survey on Flat Rate, by Lucas Zinner (University of Vienna)
10.15 - 11.30
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Towards full costing in European Universities, by Thomas Estermann, EUA Head of
Unit for funding and finance issues in higher education and research
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Discussion. Moderator: Lucas Zinner
11.30 - 11.45
Coffee break
11:45 - 13:00
Sharing Universities experience
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University with certificate procedure done or just about.
o Francesca Dominici, University of Rome “Tor Vergata”
o Manuela Raith, University of Vienna
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Experience with Full-Cost Model – in favour of flat rate – reasons against, by Bea
Krenn, University of Amsterdam
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Discussion. Moderator: Staska Mrak Jamnik
13.00-14.00
Lunch break
14.00-15.30
2nd BLOCK: Mobility of Researchers
How to use EU programmes (MC, ERC…) to recruit scientists and foster excellence
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Shaping Research Policies in a Changing Academic Environment, by Antoinette
Charon Wauters, University of Lausanne.
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Presentations on hands-on experience by:
o Francesca Dominici, University of Rome “Tor Vergata”
o Greta Borg-Carbott, University College London
15.30-16.00
Coffee break
16.00-17.00
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Contributions:
o “Practical experiences from the first reporting in FP7”, by Poul
Petersen, University of Copenhagen
o “How to shape policies”, by Melita Kovacevic, University of Zagreb
17:15
City tour
20.00
Slovenian evening at the restaurant Sestica, 40 Slovenska cesta, Ljubljana, 1000
(Dinner offered by the University of Ljubljana)
Friday 20st November
Chair: Dr. Lucas Zinner, University of Vienna
9.00-16.30
3rd BLOCK: “How to manage a project: From planning to final report and
successful conclusion” (1-day FP7 Project Management Training)
Lead Trainer: Dr. Stephen M. Webb, RTD Services
9.00-10.45
Theoretical frame (Part I)
Overview of the Project Life Cycle
• Good management requires good planning
Designing the management structure
• Scaling management
• Roles and responsibilities
• Information flows & decision making structures
• Work plan design
Partner and EC Negotiation
• Non-Disclosure Agreement and Letters of Intent
• Consortium Agreement
• EC “Recommendations”
• Reality checks
Project Kick off
• Planning the Kick off
• Ice breaking and team culture
• Gaining acceptance / consenus
• Activitiy planning
Sharing experience: contributions by the Universities
- Planning a project
- Consortium agreement
- EC negotiations
10.45-11.00
Coffee Break
10.45-13.00
Theoretical frame (Part II)
Project management tools
• Standards and methods
• Project Management Manual
• Standard Operation Procedures
• Quality Assurance
Project Implementation
• Project and meeting cultures
• Risk management
• Dealing with deviations
• EC communication and reviews
Financial management
• Planned versus actual costs
• Cash flow management
• On-line reporting tools
Sharing experience: contributions by the Universities
- Kick off meeting
- Project handbook
- Project controlling and quality monitoring
13.00-14.00
Lunch break
14.00-16.30
Theoretical frame (Part III)
Communication and Leadership
• Project communication
• Managing diversity
• Leadership and motivation
• Conflict management
Successful project closure
• Final meeting
• Formal closure with the EC
• Formal and informal closure with the partners
Summary of practical experiences
• Scenarios: “What if….?”
• Do’s and don’ts
Sharing experience: contributions by the Universities
- Risk management
- Managing diversity (experiences, solutions,..)
- Project communication
- Project finalization
16:30–17:00
Evaluation and Conclusions – Suggestion for next meeting
