Breakout Rooms Quick Reference Guide For Moderators
3. The Participants window will be updated to include the name(s) of
the breakout room(s).
Breakout Rooms
Quick Reference Guide for Moderators
Moderators can create Breakout Rooms in Elluminate Live!. A Breakout
Room has the same features as the main room and can be used to facilitate
small group activities or private meetings. Each Breakout Room has its own
audio, whiteboard, application sharing, video, etc. Communication or activity
in breakout rooms is not captured in the recording. Moderators can create
When the last participant is moved out of the breakout room, it automatically
any number of breakout rooms at any time during a session. Moderators can
closes and any content is lost. To retain the whiteboard content, you must
then move participants and content into and between breakout rooms and
either save the whiteboard screens to a file or copy the screens into the
the main room.
main room prior to moving the last participant out of the breakout room.
Creating On-the-Fly Breakout Rooms
Creating Formal Breakout Rooms
You can select one or more participants and send them to an on-the-fly
You can create formal breakout rooms where you can load or even pre-load
breakout room which is created automatically.
content onto the whiteboard screens.
1. In the Participants window, click on the name(s) of the participant(s)
1. In the Participants window, right click and select Create Breakout
you wish to move to a breakout room. Hold down your Shift or Ctrl
Room…
key to select multiple participants.
2. Enter a name for the breakout room in the dialog box that appears.
2. Right mouse click (Mac users hold down your Ctrl key and mouse
click again) and select Send to Breakout Room and then select
New Private Breakout Room from the menu.
3. The Participants window will be updated to display the name of the
breakout room.
4. Repeat these steps to create additional breakout rooms.
When the last participant is moved out of the room, the room and the
whiteboard content remain. You can save or copy the content before you
close the room.
Moving Participants into Formal Breakout Rooms
•
Following moderator: When a breakout room is created, Follow
Moderator is de-selected. To select Follow Moderator, join the
1. In the Participants window, click on the name(s) of the participant(s)
breakout room and then check Follow Moderator.
you wish to move to a breakout room. Hold down your Shift or Ctrl
key to select multiple participants.
•
Viewing content: As participants collaborate in breakout rooms,
you can view their progress without actually joining their room.
2. Right mouse click (Mac users hold down your Ctrl key and mouse
click again) and select Send to Breakout Room and choose from
1. Select the name of the breakout room or the screen you wish
the list of available rooms.
to view in the Whiteboard Screen menu.
Randomizing the Number of Rooms or Number of Participants
2. Once in the breakout room screen group, use the navigation
Per Room
arrows to view all the screens. (This will not affect any of the
participants.)
You can quickly create and populate breakout rooms by right mouse clicking
3. To move back to the main room, select the main room or the
in the Participants window and selecting Distribute Participants.
screen from the Whiteboard Screen menu.
•
Managing Participants: Even if there is no moderator in the
breakout room, participants can still collaborate. Participants have
the same set of permissions they had in the main room. When
participants raise their hands or send you a private text message
while in a breakout room, you will be notified even if you are not in
the same room.
Best Practices
• Use breakout rooms for brainstorming activities, tutoring, or small
group activities and collaboration.
• To copy a whiteboard screen(s) go to Tools Whiteboard
Explore Screens. You will see a listing of all the whiteboard
screens by room. Click the screen(s) you wish to copy and use Ctrl
+ C. Then click on the screen where you wish to insert the screens
and use Ctrl + V. You can also navigate to the breakout room, click
Select the number of rooms or the number of people per room and click OK.
on the screen and select Ctrl + C, and then move back to the main
Participants will automatically move to the rooms.
room and Ctrl + V.
Closing a Breakout Room
• To capture information created in the breakout rooms in a
recording, move the content and participants into the main room
In the Participants window, right click on the breakout room (Mac users hold
and have participants summarize their discussion.
down your Ctrl key and mouse click again) and select Close Breakout
•
Room from the context menu. All participants will be moved back to the
Before sending participants into breakout rooms, provide specific
main room. Remember to save or print the whiteboard slides as all content
instructions and inform them how much time they have to work on
is deleted when the room is closed.
the activity.
• Remind participants to raise their hands or send private text
Moderator Controls in Breakout Rooms
messages if they have questions while in breakout rooms.
•
•
Moving between breakout rooms: Move into any breakout room
Rename a breakout room by right clicking on the breakout room
by selecting your name in the Participants window and right click on
name in the Participants window and selecting Rename Breakout
your name. From the context menu, choose Send to Breakout
Room…
Room and choose the room you wish to join.
© 2006 Elluminate Inc. All rights reserved.
For more information visit www.elluminate.com
Document Outline
